Patchwork's in-app timesheet authorisation functionality protects your organisation from timesheet and payroll fraud, as well as supporting a fast and efficient sign-off process.
In most instances, if in-app sign-off has been enabled by the department, workers will be able to have their timesheet authorised at the end of the shift by the on-duty authoriser, for example a senior clinician.
💡 The primary and preferred sign-off mechanism for timesheet authorisation is through use of a PIN (personal identification number). Previously, Patchwork used a signature-based method as the mechanism. A PIN number is highly secure by design, and significantly reduces the risk of timesheet fraud within your organisation.
In-app timesheet sign-off
If your organisation/department has enabled in-app sign-off, the worker will follow these steps:
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Navigate to ‘Timesheets’ from the menu tab at the bottom of the screen
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Under the ‘To Sign-Off’ tab, select the shift that you wish to sign off
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You can sign off multiple shifts for the same department by selecting each shift and selecting 'Sign Off Selected'
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This will create an e-timesheet for each shift selected that needs to be filled out by an authoriser
- Hand your phone to the relevant authoriser. The authoriser will then select their details from the 'Choose Authoriser' list, input their PIN as prompted, and select 'Sign Off'
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A receipt of shift authorisation will be sent to you as the worker, and the authoriser